ASSISTANT助理工作职责
岗位职责：
ToprovidequalifiedEAsupporttoPartners/Principles
1.Travelarrangements
Plentyknowledgeonlogicsandtermsofdomesticandoverseaflights
Smartlytoplanatravelbasedonpatternofbossandseekforthemosteffectiveoptionstakingalltrade-offsintoaccount
Anticipatesandco-ordinatespoint-to-pointtravelandlogisticsneeds,includebutnotlimitedtodirections,commutingtimeandgroundtransportation,passportandvisaprocessing
2.Meeting/Schedulemanagement
ActivelymanagesthecalendarsfortheassignedPartnerswithanoverallunderstandingofbusinessprioritiestoofferalternatives,tradeoffsandconsiderationofthemostefficientuseofPartners’time,andprovidestimelyreminderasnecessary;
Withminimuminstruction,proactivelyfollowsuponemailswhencopied,anddeterminesthemostappropriatenextstepsfromschedulingstandpoint;
Activelymanagingchoicesofthirdparties,preemptingconflictsandsolvingthemwithoutdetailedguidanceanddoingownresearchtofindbestoptions
3.Supportbusinessdevelopmentactivities
SupportsbusinessobjectivesunderguidancebyacquiringnecessaryknowledgeinthePracticeArea(PA)thepartnerisworkingon;buildingworkingrelationshipswithclientsandclientassistantstofacilitateinformationflowandscheduling;
Activelyandtimelymanagesandadministersclientscontact/database,ensuretheaccuracyandtimelyinputofnewclientcontactsintothedatabase;
OrganizesinternalandexternalmeetingsandconferenceswhichthePartnerisresponsiblefor;analyzeinformationandmakerecommendationsforvenueselection,etc.;
TelephoneansweringandscreeningincludingcoldcallsforthePracticeAreathatthePartnerisresponsiblefor.ContinuetobuildupPAknowledge,toensurepotentialclientcallsareproperlyforwardedtotheresponsiblepartners.
4.Supportcaseworks
PreparesPartners’timesheetandexpensereportandreconcilechargesagainststatementinaccordancewithcompanyguidelines;
Keepstrackofpartner'sresumeswiththeupdatedprofileandaccuratetranslation.Sendpeoplethepartner'sresumesuponrequestafterpartner'sreview;
Othercasemanagementassistancework,i.e.openingofproposalcodeandprojectcodeasrequired,biddingdocumentspreparationandetc.
Offerdocumentationsupporttopartner'srequirementsespeciallythePowerPoint,wordorexcelandprintingandbinding,etc.
5.Otherresponsibilityandteamcontributions
Assistspartnerinotheradministrativetaskstoleveragetime,whichmayincludetopreparecostoflivingreimbursement,medicalinsuranceclaimsandkeeptrackingoftraveldaysassociatedwithtaxfilinginoverseas,etc.;
ProvidesprofessionalsupporttoBCGvisitors,assistwithsettlinginrequirementsandotherlogisticarrangementcoordination,andgreetasappropriate;
Teamworkwithothersecretarieswhennecessaryinevent,clientmeetingorotherrequiredsituation
Performsgeneralofficeduties/assistanceasrequired,providesback-uptoothersecretaries,AAandreceptionwhenneeded.
6.Otherofficeadminworkthatmayassigninfuture
Otherworkrelatedtoofficeadminifrequired
任职要求：
Over8yearsofsecretarialexperienceandatleast5yearsinseniorsecretarialpositiongainedinprofessionalservicesormulti-nationalcompanies
ExcellentoralandwrittencommunicationskillsinEnglishandMandarinChinese
Bachelordegreeorabove
Excellentworkmanagementandtimemanagementskills
Workswellinanenvironmentwithrapidlyshiftingpriorities
Abletoproducehighqualityworkinatimelymannerandwithintightdeadlines
Displaysstrongcustomerserviceskills;responsivetochangingbusinessconditionsandcustomerrequests
Abilitytoprioritiesandmultitask
Meticulousattentiontodetailandaccuracy
Handlesstressfulsituationswithpoise,understanding,andtact
Possessesstrongverbalandwrittencommunicationskills
Strongteamingskills
Demonstratesgoodjudgmentandreachessoundconclusions
Proactivelyseeksopportunitiestoassistothers
Flexibleandpositive'cando'attitude
Treatsconfidentialinformationappropriately,maintainsclient/projectconfidentiality
Showshonesty,integrityandrespectforothers
Abilitytotakedirectionwell
